Staying on the Same Page
When your employees are spread out across multiple departments, work shifts, facilities, cities, and even continents, how do you make sure they are all on the same page when it comes to safety?
If you’re an EHS professional who follows industry best practices, safety meetings are likely one of your most trusted and valuable tools for keeping everyone moving in the same direction and improving your organization’s environment, health, safety and sustainability programs. Frequent safety meetings have been shown to directly reduce the number of severe incidents and injuries in the workplace. Moreover, conducting regular safety meetings is required by law in a number of jurisdictions throughout the U.S., Canada, Europe, Asia, and Australia.
However, if you’re like many other EHS professionals, coordinating and managing your organization’s safety meetings is a daunting task, not to mention following-up on all of the important issues discussed and uncovered in the process. Just keeping up with your own emails and calendar is difficult enough, but add to it any number of formal safety committee meetings or informal toolbox talks, and your management challenges grow exponentially.
Meeting dates, times, minutes, names of attendees and their job functions, hazards addressed, roles assigned, and actions taken is just some of the information agencies like CCOSH, HSE, and regulators in 22 U.S. states require businesses both large and small to document and maintain.
Safety meetings are great for communicating and addressing workplace hazards with employees, and serve as the foundation for a strong safety culture – but let’s face it, they can be a major headache. But what’s the alternative? If your employees don’t have access to the most up-to-date safety information, let alone the opportunity to participate in workplace safety programs, then there’s a good chance the safety culture of your organization is going to suffer.
The Simple Solution
Keeping track of safety meetings is fast and simple with VelocityEHS. Our Safety Meetings product gives you all the tools you need to record, track, distribute and report important safety meeting information across your organization. Meeting schedules, topics, agendas, meeting minutes, roles and responsibilities, action item status, and all of your other meeting documentation can be recorded and housed in one centralized system, and instantly distributed to meeting attendees via email. There’s no greater tool to help you plan and organize safety meetings at your workplace, and to steal back some time from your busy calendar.
For EHS managers, the VelocityEHS Safety Meetings product gives you full visibility of employee attendance and participation in safety meetings to ensure compliance with internal policies and safety standards. Quickly and easily track issue resolution, generate accurate, up-to-date reports to demonstrate the success of safety programs, and monitor your organization’s compliance with applicable safety meeting regulations. Our solution helps you coordinate and conduct safety meetings with greater speed and ease to help reduce risks and promote a strong safety culture.
Like all of the VelocityEHS platform products, our cloud-based Safety Meetings product can be accessed anywhere, from any mobile device. Whether it’s a quick safety talk on the hood of your work truck or a formal Joint Health & Safety Committee review, VelocityEHS gives you the freedom and flexibility to coordinate, document, and distribute safety meeting information no matter where you are.
The VelocityEHS Safety Meetings solution turns safety meeting management from a balancing act, into a focused and integral component of your organization’s safety culture.