Benefits

Bring Clarity and Alignment to Every Conversation.

Whether it’s a formal joint health and safety committee (JHSC) meeting or a quick huddle to start the shift, Safety Meetings empower teams to put prevention into practice. Capture insights, identify trends, and ensure that the lessons learned turn into lasting improvements.

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CENTRALIZE MEETING management.

One place for planning, scheduling, assigning, and documenting all your safety meeting activities across your organization through an intuitive calendar format.

Boost Engagement & Follow-Through.

Automated invites, reminders, and action tracking keep the right people in the room and accountable afterward, whether it’s a toolbox talk or a formal committee meeting.

Prove Impact & Compliance.

Quickly see who met, what was discussed, and what got done. Use reports by date, location, or meeting type to demonstrate program effectiveness and satisfy internal and regulatory expectations.

Features

Everything You Need to Run Better Safety Meetings.

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Smart Scheduling & Recurring Meetings

Schedule one-time and recurring meetings, manage attendees, build and share agendas, capture meeting details, and track meeting activities in a single intuitive system.

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Shareable Topics & Agendas

Record discussions, attach files and links, carry over open agenda items and minutes, view topic history and track meeting activities over time.

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integrated actions

Quickly and easily assign action items for compliance tasks based on requirement, role, and location.

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Escalating notifications

Send auto-escalating alerts on deadlines and past-due actions. Track and manage follow-up actions effectively.

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Flexible Reporting

Automatically generate summary reports and metrics to communicate meeting attendance, activities, and insights to stakeholders.

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Mobile-First Meeting Management

Run, document, and review meetings from the field or the floor via mobile app, so safety conversations don’t have to wait for a conference room.

safety meetings is on the accelerate platform

Reach all your EHS goals, faster.

Award-winning solutions to take control of your safety program and other EHS initiatives. Choose from 24+ EHS products, all on one centralized and secure platform.

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support & strategy

We give you the support to do it all.

When you choose VelocityEHS, you’re getting more than just software. We buckle in right beside you, giving you expert onboarding, responsive support, ongoing training, and access to a global community of EHS leaders to help you succeed.

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Implementation & Onboarding

We guide you every step of the way, configuring your solution to fit your needs and setting you up for EHS & Sustainability success from the start.

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User Training

Access remote or onsite training tailored to your team, so you have the knowledge and confidence to succeed. Training options include admin, end user, IT support, and more.

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Technical & User Support

Get fast, reliable help from our Customer Success Team whenever you need it.

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Ongoing Education & Training

Join a community of users and experts. Access resources, share knowledge, and learn best practices to keep getting more from your system.

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Hosting Support

Count on us for proactive support and guidance. We’re always ready to help, providing answers and expert advice when you need it most.

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Success Stories

learn from others in your industry.

Jerrod Buchholtz, Safety Director, Allied Cooperative Featured Image

70%

Reduction in Worker Comp Loss Ratio Over Nine Months

Using VelocityEHS Incident Management Software

VelocityEHS software gives us visibility and allows us to put important process improvements in place and meet compliance regulations. The employee engagement around safety has improved. Our employees are asking questions and following through on corrective actions. There’s increased awareness around what’s going on in the workplace, which is crucial.

Jerrod Buchholtz

Safety Director, Allied Cooperative

FAQs

What Is Safety Meeting Software?

Safety meeting software centralizes the planning, running, and documentation of meetings focused on safety, like safety committees, toolbox talks, pre-job briefings, and safety stand-downs. Instead of juggling calendars, paper sign-in sheets, scattered notes, and email follow-ups, you manage agendas, attendance, minutes, and action items in one system.

What Types of Safety Meetings Can I Manage with VelocityEHS?

You can manage virtually any meeting that touches safety, including formal joint health and safety committee meetings, toolbox talks, pre-job or shift-start meetings, safety time-outs, incident review meetings, and more. You can create different meeting types, each with its own agenda templates, frequency, and reporting.

Can I Track and Carry Over Unresolved Topics or Actions?

Yes. Unfinished topics and open action items can easily be carried over into the next scheduled meeting. This continuity keeps important issues from going stale and helps your teams see clear progress over time.

Do Meetings Still Work If Teams Are Remote or Across Multiple Sites?

Absolutely. Because it’s cloud-based and mobile-friendly, you can schedule and document meetings across sites, shifts, and geographies. Notes, minutes, and actions are accessible from anywhere, so distributed teams still operate from the same playbook.

How Does the Software Support Attendance and Accountability?

You can invite participants, record attendance, and track who’s consistently engaged. Action items can be assigned to specific people with due dates, and auto-escalating reminders help ensure follow-through. This means you don’t just talk about issues, you can show who owned them and when they were closed.

Related Products

Safety Meetings are just one part of the picture. Explore our suite of Safety products and features to keep momentum across your EHS program and reach your risk management goals, faster.

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Inspections

Simplify and automate inspection scheduling, easily build custom standardized checklists, and boost transparency with flexible reporting.

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Incident Management

Advanced AI capabilities give you the tools you need to prevent incidents and injuries before they happen.

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Training & Learning

Build, coordinate, and track your training program in one place, deliver engaging content, and view progress with an interactive dashboard.

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Your job is to protect people. Ours is to help you do it faster, smarter. Let’s get started.

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