Meetings Software

Simplify Meeting Management

• Easily schedule and track formal safety committees and informal pre-job meetings including crew briefings, safety time-outs, and toolbox talks
• Invite attendees, assign meeting roles, manage meeting topics and agendas, and assign action items
• Log meeting minutes for easy reference and recordkeeping, and distribute via email
• Create notifications to instantly alert attendees of meeting schedules, status updates, and action item completion
• Facilitate discussion of ongoing safety topics (process/material changes, job/location-specific hazards, training) and potential safety issues
• Schedule Next feature allows you to quickly schedule recurring meetings and ‘carry-over’ unresolved topics, agendas, and action items

Gain Enterprise-Wide Visibility

• View meeting attendance and history to quickly verify compliance with company safety policies
• Track action item status & completion across multiple meetings and locations
• Report and visualize safety meeting data to measure the effectiveness of separate meeting types in reducing incidents and injuries, and identify areas of persistent risk

Ensure Compliance and Effective Communication

• Comprehensive safety meeting management tools to promote employee engagement in safety policies and practices
• Provide visibility into safety meetings, reinforce a culture of safety and promote hazard awareness
• Confirm and document the effectiveness of safety programs
• Comply with state, federal, and international safety meeting requirements (Health Canada, OSHA, EU, ILO)
• Improve preventive activity, contributing to decreased risk of severe incidents

Staying on the Same Page

When your employees are spread out across multiple departments, work shifts, facilities, cities, and even continents, how do you make sure they are all on the same page when it comes to safety?

If you’re an EHS professional who follows industry best practices, safety meetings are likely one of your most trusted and valuable tools for keeping everyone moving in the same direction and improving your organization’s environment, health, safety, and sustainability programs. Frequent safety meetings have been shown to directly reduce the number of severe incidents and injuries in the workplace. Moreover, conducting regular safety meetings is required by law in a number of jurisdictions throughout the U.S., Canada, Europe, Asia, and Australia.

However, if you’re like many other EHS professionals, coordinating and managing your organization’s safety meetings is a daunting task, not to mention following-up on all of the important issues discussed and uncovered in the process. Just keeping up with your own emails and calendar is difficult enough, but add to it any number of formal safety committee meetings or informal toolbox talks, and your management challenges grow exponentially.

Meeting dates, times, minutes, names of attendees and their job functions, hazards addressed, roles assigned, and actions taken is just some of the information agencies like CCOSH, HSE, and regulators in 22 U.S. states require businesses both large and small to document and maintain.

Safety meetings are great for communicating and addressing workplace hazards with employees, and serve as the foundation for a strong safety culture – but let’s face it, they can be a major headache. But what’s the alternative? If your employees don’t have access to the most up-to-date safety information, let alone the opportunity to participate in workplace safety programs, then there’s a good chance the safety culture of your organization is going to suffer.

The Simple Solution

Keeping track of safety meetings is fast and simple with VelocityEHS. Our Meetings product gives you all the tools you need to record, track, distribute and report important safety meeting information across your organization. Meeting schedules, topics, agendas, meeting minutes, roles and responsibilities, action item status, and all of your other meeting documentation can be recorded and housed in one centralized system, and instantly distributed to meeting attendees via email. There’s no greater tool to help you plan and organize safety meetings at your workplace, and to steal back some time from your busy calendar.

For EHS managers, the VelocityEHS Meetings product gives you full visibility of employee attendance and participation in safety meetings to ensure compliance with internal policies and safety standards. Quickly and easily track issue resolution, generate accurate, up-to-date reports to demonstrate the success of safety programs, and monitor your organization’s compliance with applicable safety meeting regulations. Our solution helps you coordinate and conduct safety meetings with greater speed and ease to help reduce risks and promote a strong safety culture.

Like all of the VelocityEHS platform products, our cloud-based Meetings product can be accessed anywhere, from any mobile device. Whether it’s a quick safety talk on the hood of your work truck or a formal Joint Health & Safety Committee review, VelocityEHS gives you the freedom and flexibility to coordinate, document, and distribute safety meeting information no matter where you are.

The VelocityEHS Meetings solution turns safety meeting management from a balancing act, into a focused and integral component of your organization’s safety culture.

Helping You Be Better

Our Meetings solution gives you a comprehensive set of tools to create, schedule, distribute, track, and report safety meeting information throughout your organization. With more streamlined and effective scheduling and reporting capabilities in place, you can spend more time focusing on your business goals. Our solution helps eliminate the day-to-day burdens associated with conducting and reporting workplace safety meetings and safety information, so you can focus on being a more effective EHS and ESG leader.

Delivering Value

Like all of our products, our Meetings solution was designed with industry in mind, integrating continuous feedback from customers just like you. Our deep understanding of the complex challenges EHS professionals face on a daily basis has helped us to develop a solution that is suited to your needs, and delivers the greatest value to you and your business. Our easy-to-use, cloud-based Meetings solution is more affordable, quicker and easier to implement, and provides the most engaging user experience for you and your employees.

Solving Complex Problems Simply

We believe simplicity is paramount to your success. By leveraging our EHS expertise and knowledge of industry best-practices, we’ve created a Meetings solution that provides the best user experience, and makes safety meeting management simple. Our easy-to-use, intuitive design means that you spend less time entering data and using the software, and more time focusing on the safety of your workplace.

Providing Personalized Service and Support

We’re dedicated to the continued success of our customers. That’s why, in addition to delivering award-winning software solutions, we strive to build supportive partnerships with our customers and offer them personalized service, support, and advice. The VelocityEHS Meetings solution is backed by our team of customer care experts who are there to help you achieve your EHS and ESG goals faster, and build a strong culture of safety in your workplace. It’s this commitment that sets us apart, and the reason why companies continue to invest in our industry-leading software solutions.